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How to Justify Ownership Costs for Industrial Cleaning Equipment

Keeping an industrial or commercial facility clean and safe for employees is a major concern for any business owner. However, the costs of purchasing and maintaining janitorial supplies can be a significant investment, making it difficult to justify these expenses to upper management or stakeholders.

In this guide, we will discuss strategies for justifying the costs of ownership of industrial cleaning equipment. We will cover why it is important to invest in high-quality equipment, how to calculate the return on investment (ROI), and other factors to consider when making a case for purchasing industrial cleaning equipment.

Understanding the Total Cost of Ownership (TCO)

Before we dive into justifying the costs of ownership, it is important to first understand what exactly the "costs of ownership" entail. The total cost of ownership (TCO) is a term used to describe all expenses associated with owning and maintaining an asset over its lifetime.

For industrial cleaning equipment, this includes not only the initial purchase price but also ongoing costs such as maintenance, repairs, and replacements. It is essential to consider these additional expenses when justifying the costs of ownership for industrial cleaning equipment.

What maintenance is needed with industrial cleaning equipment?

Industrial cleaning equipment is subject to heavy use and wear, making maintenance a crucial aspect of ownership. Routine maintenance can help prolong the lifespan of the equipment and prevent costly breakdowns or replacements.

Some common maintenance tasks for industrial cleaning equipment may include regular cleanings, oil changes, filter replacements, and inspections. It is important to factor in these expenses when calculating the TCO for industrial cleaning equipment such as vacuums.

The Importance of Investing in High-Quality Equipment

While it may be tempting to opt for cheaper, lower-quality cleaning equipment in order to cut costs, this can actually cost you more in the long run. Low-quality equipment may require frequent repairs or replacements, leading to higher overall costs and potential downtime for your facility.

Investing in high-quality industrial cleaning equipment may come with a higher upfront cost, but it can save you money in the long run by reducing maintenance and replacement expenses. Additionally, high-quality equipment often comes with better warranties and customer support, providing added value for your investment.

Calculating Return on Investment (ROI)

To justify the costs of ownership for industrial cleaning equipment, it is important to calculate the return on investment (ROI). This involves comparing the total costs of ownership with the expected benefits or savings that will result from using the equipment.

To calculate ROI, consider factors such as increased efficiency, improved safety, and reduced labor costs. For example, investing in an industrial floor scrubber may result in faster and more efficient cleaning of concrete floors, which can save time and resources for your facility.

What is an ROI?

ROI is a financial metric used to evaluate the potential return on an investment relative to its cost. It can help determine if an investment is profitable and whether or not it is worth pursuing.

When calculating ROI for industrial cleaning equipment, consider both tangible benefits (such as reduced labor costs) and intangible benefits (such as improved safety). This will give a more comprehensive understanding of the potential return on investment.

Benefits of Investing in Quality Industrial Cleaning Equipment

Improved Cleanliness and Hygiene

Quality industrial cleaning equipment is designed to thoroughly clean and sanitize surfaces, helping to maintain a safe and healthy workplace for employees. This can ultimately lead to reduced sick days and increased productivity.

Why do cleanliness and hygiene matter?

In addition to creating a healthier work or school environment, maintaining cleanliness and hygiene is also important for meeting industry regulations and standards. Failure to meet these requirements could result in fines or other penalties, making the investment in high-quality cleaning equipment even more necessary.

Increased Efficiency and Productivity

High-quality equipment is often more efficient, allowing for faster and more thorough cleaning. This can save time and resources for your facility, ultimately leading to increased productivity.

Additionally, well-maintained equipment is less likely to break down or require repairs, minimizing downtime and potential disruptions to operations.

Enhanced Safety and Compliance

In many industries, there are regulations and standards in place for maintaining a clean and safe workplace. By investing in high-quality industrial cleaning equipment, you can ensure that your facility meets these requirements, allowing your business to avoid potential fines or penalties.

Longer Lifespan and Cost Savings

High-quality equipment is designed to last longer and require less frequent repairs or replacements. This can lead to significant cost savings over time, as well as reduced downtime for your facility.

Other Considerations

When making a case for purchasing industrial cleaning equipment, there are a few other factors that may help justify the costs of ownership:

  • Compliance with regulations: Depending on your industry, there may be specific regulations or standards that require the use of certain types of industrial cleaning equipment. By investing in quality equipment, you can ensure compliance and avoid potential fines.
  • Quality control: High-quality cleaning equipment can help improve the overall cleanliness and appearance of your facility, which can have a positive impact on customer perception and satisfaction.
  • Employee morale: Providing employees with well-maintained and effective cleaning equipment can improve their working conditions and boost morale.
  • Potential for cost savings: In the long run, investing in quality industrial cleaning equipment may save money by reducing labor costs, minimizing downtime, and preventing costly accidents or damage to equipment and facilities.

Cost-Saving Strategies

If you are still struggling to justify the costs of ownership for industrial cleaning products and equipment, there are a few cost-saving strategies that may help:

  • Leasing options: Instead of purchasing equipment outright, consider leasing it from a reputable supplier. This can often be more cost-effective in the short term and allows for flexibility in upgrading or replacing equipment as needed.
  • Regular maintenance: Proper maintenance can help extend the lifespan of your equipment while preventing costly repairs or replacements. Be sure to follow recommended maintenance schedules and keep track of any potential issues.
  • Bulk purchasing: If you have multiple facilities that require industrial cleaning equipment, consider purchasing in bulk to take advantage of discounts and save on shipping costs.


Q: Can I justify the costs of ownership for industrial cleaning equipment even if my budget is limited?

A: Absolutely. With proper research and calculations, it is possible to demonstrate the value and benefits of investing in quality industrial cleaning chemicals within a limited budget.

Q: How often should I replace my industrial cleaning equipment?

A: The lifespan of industrial cleaning equipment varies depending on usage and maintenance. It is important to regularly assess the condition of your equipment and replace it when necessary to avoid costly breakdowns.

Q: Are there any tax benefits for investing in industrial cleaning equipment?

A: Depending on your location and industry, there may be tax incentives or deductions available for purchasing industrial cleaning supplies and equipment. Consult with a tax professional or do research to see if your business qualifies.

Q: Can investing in quality industrial cleaning supplies and equipment help improve employee satisfaction?

A: Yes, providing employees with efficient and well-maintained cleaning equipment can contribute to a better working environment while boosting morale.

Q: Is investing in expensive industrial cleaning equipment worth it, or should I opt for cheaper options?

A: It ultimately depends on your specific needs and budget. While high-quality equipment may come at a higher upfront cost, it can result in long-term savings and benefits.

Q: How can I ensure the safety of my employees when using industrial cleaning equipment?

A: Proper training on how to use and maintain a wide selection of equipment, as well as following safety protocols and guidelines, can help ensure the safety of your employees.


Q: What specific factors should I consider when choosing industrial cleaning equipment for my facility?

A: Consider the size and layout of floors in your facility, specific cleaning needs, budget, and any regulations or standards that must be met.

Q: Can investing in quality industrial cleaning equipment help improve the overall cleanliness and appearance of my facility?

A: Yes, high-quality equipment is designed for more efficient and thorough cleaning, which can lead to a cleaner and more visually appealing facility for customers and employees.


Investing in quality industrial cleaning equipment may seem like a significant upfront cost, but it can ultimately lead to numerous benefits and cost savings in the long run. By calculating ROI and considering factors such as improved cleanliness, increased efficiency, enhanced safety and compliance, and potential cost-saving strategies, you can make a strong case for justifying ownership costs for industrial cleaning equipment.

With the right research and calculations, you can demonstrate the value of investing in quality industrial cleaning equipment for your facility. So don't hesitate to invest in high-quality equipment that will ultimately benefit your business and employees. Your bottom line and workplace safety will thank you!